2021 Academic Reopening Plan

Message from the Head of School

August 6, 2021

Dear Tampa Prep Community,

Last spring I never imagined we would be where we are today with COVID-19. Vaccinations had become available, and in the subsequent weeks it appeared that each and every leading indicator of community health and safety were improving. Vaccination participation was climbing daily as each age group became eligible. The local and national infection rates were falling and our healthcare workers began to experience welcome relief as hospitalizations and mortality due to COVID-19 were falling. Optimism rose accordingly and a return to normal appeared to be on the horizon as the summer began.

In what seems like a blink of an eye, the highly infectious COVID-19 B.1.671.2 “Delta variant” appeared, and quickly became the dominant variant on the landscape, a significant setback in the improving national health condition. The disappointment and concern for health by all is palpable. We are also mindful that we have a mixed population that includes: fully vaccinated, partially vaccinated, unvaccinated and ineligible for vaccinations students and community members. Therefore, it is critical to implement strategies, policies and procedures that will protect all members of our community, especially those who are not, or cannot be, vaccinated.

From last spring to today, we have been committed to a return to the five-day, full capacity, in-person, on-campus daily experience. And that commitment remains. What has changed is the general health environment and a necessity to put reasonable measures in place to support the health and safety of our community. Consequently, Tampa Prep will begin the year with all students, employees and visitors wearing properly fitting face masks. Since we will not have daily health screenings or temperature checks, we are trusting our families to keep an eye out for any symptoms of illness and not send symptomatic students to school if they are sick.

We remain optimistic, and will share with you the community guidelines for the beginning of the school year. We all look forward to the earliest opportunity to re-evaluate and make the changes necessary to move closer and closer to our normal lives. The Tampa Prep community has done and continues to do all we can, collectively, in preparation for a rapid transition to our best lives and treasured experiences. Our vaccine survey is just one example of our community’s readiness for the inevitable transition. We have a lot to be proud of.

We are, and must be, 100% committed to not allow COVID-19 to define this year, there is simply too much to do and enjoy. Our students, employees, families and alumni are too incredible! 

I thank you in advance for your understanding and support. WE ARE TAMPA PREP!

 

Sincerely,

 

Kevin M. Plummer

Kevin Plummer's signature, Head of Tampa Prep School

Kevin M. Plummer

A NOTE

NOTE: This campus reopening plan is a living document. We will continue to monitor this pandemic and update protocols as necessary. In addition, it is next to impossible to identify every possible scenario, and there will be uniqueness in many circumstances. Let the following be a general guide for community expectations. 

2021 COVID Campus Protocols

NOTE: The 2021 campus opening plan is a living document. We will continue to monitor this pandemic and update protocols as necessary. We look forward to significant progress in the local infection rates and look forward to swift transitions in strategies as opportunity for change allows.

Tampa Prep has worked diligently to develop a comprehensive 2021 opening strategy that balances the health and safety of our community, allows flexibility and promotes community engagement and transparency. The policies and procedures have been specifically designed to support our return to the five-day, full-day, in-person school experience.

It should be noted that our reopening is taking into consideration the health and safety concerns present at the beginning of the 2021 school year. While some elements of the plan are reminiscent of last year, this plan is not a return to the 2020 school year. We find ourselves at a time when we must consistently do our part to reduce individual and community risk of the spread of COVID-19, in particular the B.1.671.2 “Delta” variant. The success of the beginning of the school year and continued on-campus operations rely on the following actions:

  • In areas, and at times as instructed, wearing face masks properly, and providing appropriate physical distancing.
  • Practicing proper hand hygiene and respiratory etiquette.
  • Following illness protocols: staying home if you are sick or instructed to isolate/quarantine.

While many of our engineering controls will stay in place (i.e. hand sanitizing station, highest quality HVAC system, some of the temporary barriers), Tampa Prep will discontinue daily temperature checks and no longer require the submission of Daily Health screenings via Magnus health app health questionnaire.

FACE MASKS & PHYSICAL DISTANCING

FACE MASKS

We are proud of the fact that we had no internal community transmission of COVID-19 within our student body last year. Building upon the success and taking into account the current communicability of the Delta variant, it is imperative that properly fitting masks be worn at all times by all community members when in the building, except when eating/drinking and as per CDC guidance, masks are recommended outdoors in areas where there is high transmission*. Properly fitting masks allow Tampa Prep the latitude to follow the CDC Guidance for COVID-19 Prevention in K-12 schools

  • Mask must fully cover the nose and mouth; fit snugly but comfortably against the side of your face; is secured with properly fastened ties or ear loops; is made of breathable material, either disposable or reusable.
  • Masks, or two-ply gators, should be worn at all times when indoors and on bus transportation. 
  • Masks can be removed while actively eating or drinking.
  • Bandanas, one-ply gators and masks with valves are not acceptable face coverings. Face shield will not replace masks, but may be worn in addition to a face mask that meets the above guidelines. 

*Outdoors: In general, people do not need to wear masks when outdoors. However, particularly in areas of substantial to high transmission, CDC recommends that people who are not fully vaccinated wear a mask in crowded outdoor settings or during activities that involve sustained close contact with other people who are not fully vaccinated.

 

PHYSICAL DISTANCING

We encourage physical distancing to the extent possible in all areas of the school indoors and outdoors. We will do our best to facilitate maximum physical distancing in the classroom setting while keeping our commitment to in-person instruction.

CLEANING PROTOCOLS

  • Tampa Prep will continue to strive to maintain a healthy campus through our commitment to cleanliness. Our custodial staff have been trained and are following the CDC Guidelines for Cleaning and Disinfecting our facilities. Specifically, the team is cleaning surfaces with detergent and then EPA registered household disinfectant. Routine cleaning of frequently-touched surfaces such as desks will occur daily. Cleaning of high-touch surfaces such as railings, doorknobs and restroom surfaces will occur more often throughout the day.
  • Hand hygiene.
    • CDC recommendations regarding hand hygiene in washing your hands for 20 seconds with soaps and water. Use hand sanitizer that contains at least 60% alcohol. Avoid touching you eyes, nose and mouth with unwashed hands.

DROP OFF, PICK UP AND OUTSIDE VISITORS

OUTSIDE VENDORS AND VISITORS

  • Our campus is open to our families and parents. All visitors and vendors to campus are required to wear masks indoors. Outdoors, all visitors should wear masks, but it is not required. When outdoors, all should provide a modicum of physical distancing (3’) with people who are not members of their household.
  • Admissions visitors will be required to wear a properly fitting face mask while on campus.
  • Disposable masks will be provided, if needed.

LUNCH

  • Food delivery is allowed this year for all students who choose not to bring lunch. All lunch deliveries will be received in, and distributed from, the Student Center. Tables will be designated by vendor, and food organized for pick-up by name.
  • Students will be allowed to eat in the following areas: the Student Center (reduced seating); outside in the Heisel Garden; on Hinks and Elaine Shimberg Field; on the baseball bleachers; outside under the pool pavilion; in the courtyard; in the gymnasium (reduced seating); in an outdoor tent located on the lower pool deck.
  • Microwaves will be spaced out in the Student Center.

DROP OFF AND PICK UP MAP

This map is included to assist our newest families to Prep. Families are welcome to enter campus from either the north or south gate. Traditionally, Middle Schools families use the north gate, Cypress Boulevard, and more frequently and Upper School families use the south gate off of Cass St. 

ILLNESS PROTOCOLS

QUARANTINE AND ISOLATION PROTOCOLS

The 2021 school year opening policies presented here are a part of a living document. We will monitor the progress and setbacks in the pandemic and update protocols as necessary. We acknowledge that it is next to impossible to identify every possible scenario, and there will be uniqueness in many circumstances. Let the following be a guide for community expectations.

CDC guidance for quarantine and isolation.

As per CDC guidance:

  • You quarantine when you have been exposed to the virus
    • Quarantine if you have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has COVID-19, unless you have been fully vaccinated. People who are fully vaccinated do NOT need to quarantine after contact with someone who had COVID-19 unless they have symptoms. However, fully vaccinated people should get tested 3-5 days after their exposure, even if they don’t have symptoms.
  • You isolate when you have tested positive for COVID-19 and are infected with the virus, even if you do not have symptoms.
    • Please notify Ms. Chedeline Apollon (Health Coordinator)
    • You can return from isolation, 10 days after your positive test and
    • 24 hours with no fever without the use of fever-reducing medications and
    • Other symptoms of COVID-19 are improving*

*Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation​ 

For Grades 6-12: To minimize school disruption, students who provide verification of vaccination will not have to immediately quarantine if exposed unless symptoms develop. (CDC Exception rule for the K-12 setting)

SAFETY AT SCHOOL

If a student or employee is sick, they are required to stay at home and should consult their healthcare provider. Even if COVID-19 did not exist, this is prudent practice for the health and safety of others.

  • If a student or employee begins to feel sick at school:
  • Students will be isolated and monitored until a parent can come to school and take them home and consult their healthcare provider.
  • Students who have driven themselves to school, if well enough, and with the consent of a parent, will be asked to depart immediately for home and consult their healthcare provider.
  • Faculty members will be required to depart the campus immediately and consult their primary care physician. It will be paramount to appraise the seriousness of a faculty member’s illness, as this will guide the planning of our students’ continued educational progress. We have a healthy list of substitutes to draw from and will also explore whether a faculty member is able to teach remotely.

SAFETY AT HOME

Should your child feel sick at all, please keep him/her at home and call your family doctor immediately. You may also want to utilize this Coronavirus (COVID-19) Self-Checker to assess your symptoms. According to the CDC, “people with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus.” Symptoms include new onset or unusual: 

  • Fever greater than 100 degrees F or chills
  • Cough
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
  • Shortness of breath or difficulty breathing

It is critical that we are all vigilant in our actions as they impact the entire Tampa Prep community and our ability to provide our children with a meaningful educational experience.

Given the unpredictable nature of this ever-evolving virus, we may need to adjust these policies during the year–particularly for the safety of unvaccinated individuals, as they are far more susceptible to acquiring, spreading, and becoming seriously ill from the COVID-19 Delta variant. Therefore, in order to have the necessary information on hand in case our contract tracing and isolation protocols need to change, we are investigating if there is a need for all students and employees to voluntarily verify vaccination status by uploading an image of their official CDC vaccination certificate to Magnus.

Although remote learning is not an option for quarantined or isolating students, as we do with all sustained absences, we will work with students to assure, health permitting, that they are able to remain current with their assignments and progress academically.

BayCare Seal of Approval

BayCare Seal of Approval

BayCare performed an on-site safety consult for the School and provided a seal of approval to commend the safety protocols the School has in place.


TPRO Seal of Approval

We have partnered with the infection prevention experts at Tampa General Hospital to help keep our families and visitors safe while on campus. After a thorough review, we are proud to say that we earned the TGH Prevention Response Outreach (TPRO) Seal of Approval. This seal means that we have:

TPRO Approval Badge

  • Had TPRO experts visit our site to evaluate and minimize the risk of viral transmission
  • Implemented TPRO expert recommendations to lower these risks
  • Trained our faculty and staff on specific safety protocols
  • Arranged for ongoing support to ensure we have the most up-to-date information on COVID-19 for your protection

TGH Concierge Testing Service

Tampa Prep has entered into an agreement with Tampa General Hospital (TGH) to provide certain executive concierge services relating to COVID screening, testing and resulting through a priority scheduled TGH Fast Track Urgent Care visit and TGH Lab. Through this service, lab testing is guaranteed within 48 hours from test administration. This concierge level service is available to all students and employees. Please see the charts below for Symptomatic and Asymptomatic Testing options.

Per the graphic below, the “TP gate keeper” is Kimberly Baggett. Please contact her at kbaggett@tampaprep.org.

Please Note: Scheduling is available Monday – Friday 9:00 a.m. – 5:00 p.m.

Tampa Prep Symptomatic Testing Chart COVID

 

Tampa Prep Asymptomatic Testing Chart COVID

 

Tampa Prep Partners with Tampa General Hospital’s Prevention Response Outreach

Tampa, Florida, June 10, 2020 — Tampa Prep and Tampa General Hospital have formed a partnership that is the first of its kind among independent schools. As Tampa Prep establishes protocols to re-open in the fall, the School will seek advice from TGH Prevention Response Outreach, a new consulting service made up of Florida’s field experts, the Infection Prevention team from TGH and Infectious Disease physicians from USF Health.

The group, known as TPRO, will offer the hospital’s expertise in infection prevention to organizations who want to safeguard their employees and visitors as they re-open to the public. The goal of TPRO is to modify people’s behavior to decrease infection and create a customized plan based on those variables. Tampa Prep is the first school to be utilizing the new service. TPRO will advise the School regarding reopening protocols, examining things such as classroom capacity, traffic flow, screening procedures, visitor policies and more.

Head of School Kevin Plummer said, “I could not be more proud and pleased to partner with TGH and USF to receive their advice, consultation and assistance in the development and implementation of our safety measures, and to have the opportunity for ongoing education to prevent the spread of COVID-19. This will ensure that the School takes the deepest dive possible, with the most cutting edge, innovative and knowledgeable source available to assist us.” In addition to receiving advice from TPRO, the School will be monitoring the guidelines of the Centers for Disease Control and Prevention (CDC), local and national government and several independent school organizations.

Ultimately, Tampa Prep’s senior administration team will work with TPRO and establish School protocols and procedures based on a commitment to students, families and colleagues that not only meets, but surpasses, the highest and most thoughtful standards for safety and care for the health of both the Tampa Prep community and the City of Tampa.

COVID CAMPUS PROTOCOLS

NOTE: This campus reopening plan is a living document. We will continue to monitor this pandemic and update protocols as necessary.

Tampa Prep has worked diligently to develop a reentry strategy that prioritizes the health and safety of our community and allows for flexibility and transparency. Our reopening plan is designed so that we can accommodate and respond to changing circumstances.

It should be noted that our reopening is not a return to pre-pandemic normal. We must all consistently do our part to reduce individual and community risk of the spread of COVID-19. Our reopening and continued on-campus operations rely on the following actions:

  • wearing face masks and physical distancing
  • practicing proper hand hygiene and cleaning protocols
  • following illness protocols: staying home if you are sick or instructed to isolate/quarantine

Academic Reopening Plan

SCHOOL REOPENING GOALS
As we thought about returning to school in August, these are the goals we kept in mind: 

    • To prioritize the health and safety of the Tampa Prep community, especially our students and faculty
      • To utilize our campus to its greatest capacity while ensuring students maintain appropriate physical distance as much as possible
      • To minimize population exposure by limiting student and faculty movement throughout the day   
    • To maintain the same standards of academic excellence we all expect at Tampa Prep, including the greatest amount of in-person quality teaching possible, within the confines of a global pandemic 
    • To establish one consistent schedule that would allow us to transition, if need be, between three possible scenarios (on campus, hybrid or remote learning) with as little disruption as possible
    • To take into account all ages of learners in the Tampa Prep community and provide continuity throughout our school

With those goals in mind, we have determined that the best option for our school is to begin the school year utilizing a block scheduleWe expect to utilize this schedule for, at least, the fall semester and, possibly, the full year. 

Listen to Head of School Kevin Plummer talk more about our hybrid model and how it works in this Enrollment Management Association podcast.

Kevin Plummer on EMA podcast

THE HYBRID MODEL AND FALL SEMESTER SCHEDULE

Given the current conditions, we are reopening in a hybrid mode. Should we move to either fully in-person or remote learning, we will communicate with you with regards to those schedules and logistics. Your patience and flexibility as we work through a host of details is greatly appreciated.

The schedules below present a visual depiction of the hybrid schedules we will use for the fall semester (quarters one and two). You’ll notice the following: 

Hybrid Schedule Q1

Hybrid Schedule Q2

ABZY Day Schedule

  • Group A will have in-person classes on Monday and Wednesday with asynchronous assignments to be worked on Tuesday and Thursday. 
  • Group B will have in-person classes on Tuesday and Thursday with asynchronous assignments to be worked on Monday and Wednesday. 
  • On Fridays, both groups will use Zoom to log into their classes together for a full synchronous class experience.  
  • There will be two 8-week quarters per semester and two semesters per academic year.
  • With the extended class periods, each quarter will equate to a semester’s worth of work. 
  • During Quarter 1 (August-October), students will take their period 1, 2, 3 and 7 classes. During Quarter 2 (October-December), students will take their period 4, 5, 6 and 7 classes. We expect to follow the same pattern for quarters 3 and 4 but will make that decision as we see how the situation with coronavirus progresses. 
  • Please note that there are two slight schedule variations between Middle and Upper Schools (highlighted in yellow): 
    • For Middle School, the last period of the day Monday through Thursday is either PE, athletics or a study hall. Upper Schoolers will have their seventh period class at that time. 
    • On Fridays, the Middle School day will end at 11:25 a.m. while the Upper School day will finish after seventh period at 12:00 p.m.

DEFINING THE BLOCK SCHEDULE

WHAT IS A BLOCK SCHEDULE? 

Block scheduling utilizes longer class periods that meet in concentrated chunks of time. This is in contrast to our former schedule where there were shorter class periods that extended over longer periods of time, i.e., a semester of full academic year. By implementing Tampa Prep’s block schedule, all classes, with the exception of period seven, will run for eight weeks, or a quarter. There will be two quarters per semester. Students will take three or four classes per quarter for a total of six to eight classes per semester. See “The Hybrid Model” section below for more details. 

As a part of the block schedule model, we will utilize “synchronous” and “asynchronous” methods of learning: 

  • Synchronous learning happens in real time with students and teachers interacting either in-person or online at a specific time. 
  • Asynchronous learning occurs when students are working independently on projects or lessons under the direction of their teachers. 

 

WHAT ARE THE BENEFITS OF A BLOCK SCHEDULE?

  • A block schedule provides significant, high-quality, in-person instruction time while allowing for safe social distancing based on occupancy guidelines. 
  • Block scheduling maintains academic rigor and allows for greater immersion in individual subjects. Students will be able to take a deeper dive into their learning by taking fewer courses at a time. 
  • The relationships between students and teachers has always been of the utmost importance at Tampa Prep. Studies have shown that longer class periods can lead to deeper relationships between students and teachers. 
  • During this spring’s remote learning, we all missed the ability to congregate as a community. While the current public health crisis will still inhibit large gatherings, we intend to utilize a longer lunch period for clubs, advising and assembly opportunities, virtually when necessary. 
  • Our curriculum and our classrooms are designed to allow students to develop the skills they will need in college and beyond such as critical thinking, collaboration, communication, creativity and more. This schedule will give teachers greater opportunity to utilize project-based learning and other innovative methods of teaching. 
  • In addition, increased asynchronous time for our students will give them the ability to improve their initiative, metacognition/self-awareness, time management and overall independence. By creating a schedule that will allow for fluidity regardless of our mode of teaching, students will experience a more seamless experience because teachers will be able to pivot quickly and effectively with minimal disruption to their lesson plans. 

 

THREE LEARNING SCENARIOS

In order to achieve the goals and maximize the benefits above, we have established one block schedule to accommodate our students regardless of whether we are able to conduct school via remote learning, a hybrid model or fully in-person. Given our school’s culture and pedagogy as well as our institution’s advantages and constraints, these are the circumstances under which we would expect to move to each of these learning scenarios: 

IN-PERSON

  • Should there be a vaccine, or it otherwise becomes safe to have full occupancy in our buildings, we will resume our school with all 700 students.

HYBRID

  • In order to provide as much in-person teaching as possible while maintaining the suggested six feet of distance between students and teachers, we will split our student body into two groups (Group A and Group B) and alternate the days when they are on-campus learning synchronously with days that they are at home learning asynchronously. On Fridays, both groups will attend classes together from home via Zoom. See “The Hybrid Model” section below for more details.

REMOTE LEARNING

  • Should a stay-at-home order be issued or if our community experiences an infection rate that significantly exceeds the local infection rate, we would be forced to revert to online classes similar to what we did in the spring, though with our new block schedule.

We will need to be flexible and fluid this year as we may need to adjust among these scenarios. This will be determined in accordance with local health guidelines, in consultation with the medical experts we have partnered with, TGH Prevention Response Outreach (TPRO), and with the utmost concern for the health and safety of our students and faculty.

OUR SCHEDULE DESIGN PROCESS

From the outset of the pandemic, the 2020-2021 school year was in our thoughts. Based on the fluidity of the situation nationally, internationally, and, most importantly, in Florida, it was clear significant and comprehensive planning would be needed. We were surprised by the growing severity of the pandemic in March 2020 and moved quickly to address the health and safety of the Prep community. It was clear that the 2020-2021 school year would also bring uncertainty, but our experience from the spring and the time available during the summer allowed us to be even better prepared to adapt.

To that end, we recruited faculty representatives from the middle and upper schools, and formed a committee to evaluate multiple models and schedules that would meet our needs in all learning scenarios:  in-person, hybrid or remote learning. Each of us did research among our personal and professional networks nationally and internationally. After consulting with medical experts who toured our campus, we were advised that we would need 49 square feet per child to maintain a safe social distance. With that information, we conducted studies to understand our occupancy paradigm. We established a more robust than usual professional development program for the summer.

All teachers were asked to participate in at least two professional development opportunities related to teaching and assessing remotely so they could adapt their curriculum and teaching even more effectively. In addition, several administrators took courses tied to education and schedule development in the time of coronavirus. We harnessed all of that knowledge, in addition to our collective expertise and experience in teaching, and believe that this model best meets the current needs of Tampa Prep students.

COMMITTEE:

  • Suzanne Beekman, STEM Coordinator and Upper School Science teacher
  • Carl Carlson, Head of the Upper School
  • Joe Fenlon, Associate Head of School and Head of the Middle School
  • Kerri-Ann Grosso, Middle School Science teacher
  • Donald Morrison, Dean of Faculty
  • Kevin Plummer, Head of School

COVID CAMPUS PROTOCOLS

NOTE: This campus reopening plan is a living document. We will continue to monitor this pandemic and update protocols as necessary.

Tampa Prep has worked diligently to develop a reentry strategy that prioritizes the health and safety of our community and allows for flexibility and transparency. Our reopening plan is designed so that we can accommodate and respond to changing circumstances.

It should be noted that our reopening is not a return to pre-pandemic normal. We must all consistently do our part to reduce individual and community risk of the spread of COVID-19. Our reopening and continued on-campus operations rely on the following actions:

  • wearing face masks and physical distancing
  • practicing proper hand hygiene and cleaning protocols
  • following illness protocols: staying home if you are sick or instructed to isolate/quarantine

COVID icons

NOTE: We have partnered with the infection prevention experts at Tampa General Hospital to help keep our families and visitors safe while on campus. After a thorough review, we are proud to say that we earned the TGH Prevention Response Outreach (TPRO) Seal of Approval. This seal means that we have:

TPRO Approval Badge

  • Had TPRO experts visit our site to evaluate and minimize the risk of viral transmission
  • Implemented TPRO expert recommendations to lower these risks
  • Trained our faculty and staff on specific safety protocols
  • Arranged for ongoing support to ensure we have the most up-to-date information on COVID-19 for your protection

DAILY HEALTH SCREENINGS

The daily Magnus app health questionnaire must be completed by all students scheduled to be on campus on that day prior to coming to campus. The deadline for submission is 7:45 a.m. daily. 

DROP OFF, PICK UP AND OUTSIDE VISITORS

DROP OFF PROCEDURES (view map below)

by 7:45 a.m. | COMPLETE DAILY HEALTH QUESTIONNAIRE IN MAGNUS APP 

The daily Magnus app health questionnaire must be completed by all faculty, staff and students scheduled to be on campus on that day prior to coming to campus. The deadline for submission is 7:45 a.m. daily.

TEMPERATURE PROTOCOLS FOR ALL

  • As you approach a check-in point, please ensure you are properly wearing your mask for the temperature-takers. Middle School students being dropped off by parents should have their mask on in the car for when they are greeted by a temperature-taker as they exit the vehicle.
  • Temperature readings below 96° F will require a retake. A temperature above 100° F will be retaken one time. If the temperature is still over 100° F, the student (or faculty/staff member) will be sent home. If the student was dropped off and the parent has already left, the student will be asked to move to a private waiting area set up in the north end of the gym lobby until the student’s parent returns to school to pick him/her up.
  • If there is a line, please remain at least 6 feet from the person in front of you.

8:15 – 8:50 a.m. | MIDDLE SCHOOL ARRIVAL – 5 temperature takers

We are asking all Tampa Prep families, please do not drop your student(s) off prior to 8:15 a.m. If this is a hardship for you as a family, please reach out to Kim Souza, ksouza@tampaprep.org to make other arrangements.

Middle School families should enter through the Cypress Street gate and proceed to the motor court.

  • There will be four (4) staff/faculty temperature takers meeting the cars as they pull around the circle to take temperatures as students exit their vehicle. Students must have a mask on prior to their temperature being taken.
  • There will be one (1) additional temperature check-in table at the entrance to the 6th grade hub for all middle school students who walk in from any of the parking lots.
  • All Middle School students should enter the classroom building through the 6th grade hub entrance and move directly to their first period classroom.
  • Students arriving after 8:50 a.m. will proceed to Betsy Zollinger at the Health Desk for temperature screening.

8:15 – 8:50 a.m. | UPPER SCHOOL ARRIVAL – 7 temperature takers

We are asking all Tampa Prep families, please do not drop your student(s) off prior to 8:15 a.m. If this is a hardship for you as a family please reach out to Kristy Steel, ksteel@tampaprep.org to make other arrangements.

Student drivers, please do not arrive prior to 8:15 a.m. Seniors should enter through the Cass Street gate and park in the senior lot. Underclass students should park in the junior lot on the north side of school in the Julian B. Lane parking adjacent to campus. Upon arrival, students should proceed directly to the school building.

Upper School families please enter through the Cass Street gate. Upper School students should walk directly to an Upper School check-in table. There will be a total of 5 check-in tables and 7 temperature takers available to Upper School students:

  • the south door to the gym lobby (1 temperature taker)
  • US lobby door (2 temperature takers)
  • the US stairwell door (1 temperature taker)
  • and 2 stations at the Student Center doors (3 temperature takers).

As you enter into the buildings, please move directly to your first period classroom. Students arriving after 8:50 a.m. will proceed to Betsy Zollinger at the Health Desk for temperature screening.

PICK UP PROCEDURES (view map below)

In keeping with our goal of maintaining a healthy and safe environment for our students and employees, we ask that students only remain on campus outside of the school day if they have an activity such as extra help or a club meeting and, in most cases, no later than 4:30 p.m. If this is a hardship for you as a family, please reach out to Kim Souza, ksouza@tampaprep.org (for MS) or Kristy Steel, ksteel@tampapprep.org (for US) to share this information.

The majority of students will follow a staggered dismissal procedure, with all students remaining in their 7th period class until their scheduled dismissal time. NOTE: Siblings may be dismissed with their oldest brother or sister. Carpools with children from multiple grades should coordinate a pickup time with parents via text message and remain in their classroom until arranged pickup time. 

  • 2:30 p.m. | Students who have a 7th period study hall and were not planning on staying for extra help are encouraged to leave with parental permission at 2:30 p.m., but must still sign out with Mrs. Betsy Zollinger. Parents may email Mrs. Zollinger at the beginning of the Quarter with blanket permission to release their child daily at this time, or may email for individual days.
  • 3:30 p.m. | Students who drove themselves to school, as well as 8th, 11th and 12th grade students, will be permitted to exit their classroom and proceed directly out of the building;
  • 3:40 p.m. | 7th and 10th grade students will be permitted to exit their classroom and proceed directly out of the building;
  • 3:50 p.m. | 6th and 9th grade students will be permitted to exit their classroom and proceed directly out of the building.
  • 3:30 – 4:15 p.m. | Students may stay to get extra help with a teacher, but must be picked up or leave campus no later than 4:30 p.m.

We appreciate your cooperation in having all students off campus by 4:30 p.m. unless involved in an extracurricular activity that ends later. All students should wear their mask until safely in a vehicle. Please use the same pick up location where you dropped off.

  • MIDDLE SCHOOL STUDENTS should be picked up using the Cypress Street entrance, and follow directions for the carline to the motor court circle. They should proceed outside the main gates and remain near the front traffic circle and the north end of the gym, and maintain 6 feet physical distance while waiting for their ride.
  • UPPER SCHOOL STUDENTS should be picked up using the Cass Street entrance and follow directions for the carline through the faculty lot. They should proceed outside the main gates and remain near the far/south end of the gym, outdoor basketball court area and pool deck and maintain 6 feet physical distance while waiting for their ride.

Faculty and staff will be onsite in the outside area, courtyard, student center, gym lobby and other high traffic areas to ensure all students are following appropriate mask and physical distancing protocols.

OUTSIDE VISITORS & VENDORS

It is critical to minimize the number of people on campus. Only essential and scheduled visitors will be allowed on campus. All visitors will need to answer our COVID Visitor Screening Questionnaire, will have their temperature taken at the front desk and will be required to wear a mask.  Disposable masks will be provided, if needed. In order to maintain our occupancy limits, the following policies will need to be put in place: 

  • Parents will not be allowed on campus for unscheduled appointments or events until further notice.
  • Admissions visitors will follow the same protocols above and will be asked to socially distance in our Mitchell Lobby until greeted by an Admissions officer.
  • Food deliveries will not be allowed from outside vendors or parents, other than Evos. View the Evos ordering details.

DROP-OFF AND PICK-UP MAP

Tampa Prep COVID drop off and pick up map

FACE MASKS & PHYSICAL DISTANCING

MASKS

  • Masks should be properly fitted and worn at all times when on campus, except when eating/drinking. Masks should be worn by everyone on bus transportation. When unmasked, students will be reminded to be even more vigilant about staying physically distanced from others.
  • Although students will receive three, two-ply, Tampa Prep-branded, washable masks at the start of the school year, they may also wear their own masks provided that it fits these quality expectations:  
    • fully covers nose and mouth;
    • fits snugly but comfortably against the side of your face;
    • is secured with properly fastened ties or ear loops; 
    • is made of breathable material, either disposable or reusable. 
  • Bandanas, one-ply gaiters and masks with valves are not acceptable face coverings. In addition, face shields will not replace masks but may be worn in addition to a face mask that meets the above guidelines. 
  • A small allotment of masks will be for sale in the campus store.
  • Disposable masks will be provided for campus visitors.

PHYSICAL DISTANCING

  • Floor markers will indicate appropriate distancing when standing in line at any desk or check-in area.
  • Signs throughout campus will remind people to stand at least 6’ apart.
  • Please honor the signs that designate hallways, door ways and stairways as one-way.

HAND HYGIENE & CLEANING PROTOCOLS

Hand Hygiene

CDC recommendations regarding hand hygiene are as follows:

  • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing, or before eating / drinking and after using the restroom.
  • If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.

Cleaning Protocols

Our custodial staff have been trained and are following the CDC Guidelines for Cleaning and Disinfecting our facilities. Specifically, the team is cleaning surfaces with detergent and then EPA registered household disinfectant. Routine cleaning of frequently-touched surfaces such as desks will occur daily. Cleaning of high-touch surfaces such as railings, doorknobs and restroom surfaces will occur more often throughout the day.

ILLNESS PROTOCOLS

NOTE:  This campus reopening plan is a living document. We will continue to monitor this pandemic and update protocols as necessary. In addition, it is next to impossible to identify every possible scenario, and there will be uniqueness in many circumstances. Let the following be a general guide for community expectations. 

QUARANTINE AND ISOLATION PROTOCOLS 

If you or anyone in your household has tested positive . . .

Or if you or anyone in your household has had symptoms . . .

Or if you believe you have been exposed to someone with a suspected or confirmed case of COVID-19 within the last 14 days with exposure defined as masked or unmasked contact within 6 feet for 15 or minutes or more with a person who has COVID-19 symptoms or has tested positive

Please inform Mrs. Betsy Zollinger and follow these guidelines:

  • Stay home and quarantine for 14 days after exposure. This is because symptoms can take 2-14 days to develop. While in quarantine, you must stay home, separate yourself from others, monitor your health and follow directions from your healthcare provider. You should not get a test until a minimum of four days after exposure as it will not be accurate, according to our partners at TPRO. 
  • If you have symptoms, you should answer the Magnus health screening questionnaire honestly and accurately and stay home if you get a red Stop sign. You should then consult with your healthcare provider. S/he knows your health history and can determine if your illness is COVID-related and direct you to whether you should be tested. You may return to school when you no longer have symptoms and when your healthcare provider instructs you that it is safe.
  • If you have tested positive for COVID-19, you should isolate entirely even from members of your household, and, per CDC, must stay home until all of the following criteria is met: 
    • 10 days from the date of your positive test date
    • 24 hours with no fever without the use of fever-reducing medications and
    • Improvement in other COVID-19 symptoms

SAFETY AT SCHOOL 

If a student or faculty member is sick, they are required to stay home and should consult with their healthcare provider.

If a student or faculty member begins to feel sick at school:

  • Students will be isolated and monitored until a parent can come to school and take them home and consult their health care provider.
  • Students who have driven themselves to school, if well enough and with the consent of a parent, will be asked to depart immediately for home and consult their health care provider.
  • Faculty members will be required to depart the campus immediately and consult their primary care physician. It will be paramount to appraise the depth, breadth and seriousness of a faculty member’s illness, as this will guide the planning for our students continued educational progress. We have a healthy list of substitutes to draw from and will also explore whether a faculty member is able to teach remotely. 

Although remote learning is not currently an option for quarantined students, as we do with all sustained absences, we will work with students to assure, health permitting, that they are able to remain current with their assignments and progress academically.

SAFETY AT HOME

The COVID-19 Resources tab has several links to the CDC website and other resources with information about how to mitigate your family’s risk of contracting the coronavirus. Please practice and reinforce good prevention habits with your family both for your own sake and for the benefit of our students, faculty and the entire Tampa Prep community. 

CDC recommends the following ways to protect yourself and others:

  • Stay home as much as possible and avoid close contact with others.
  • Wear a cloth face covering that covers your nose and mouth in public settings.
  • Clean and disinfect frequently touched surfaces including electronics like your child’s devices (phones, ipads, earpods, etc).
  • Wash hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use a hand sanitizer with at least 60% alcohol.  
  • Practice social distancing by
    • Buying groceries and medicine, go to the doctor, and complete banking activities online when possible.
    • If you must go in person, stay at least 6 feet away from others and disinfect items you must touch.
    • Get deliveries and takeout, and limit in-person contact as much as possible.
    • Monitor your child’s health daily. 

Should your child feel sick at all, please keep him/her at home and call your family doctor immediately. You may also want to utilize this Coronavirus (COVID-19) Self-Checker to assess your symptoms. According to the CDC, “people with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus.” Symptoms include new onset or unusual: 

  • Fever greater than 100 degrees F or chills
  • Cough
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
  • Shortness of breath or difficulty breathing

It is critical that we are all vigilant in our actions as they impact the entire Tampa Prep community and our ability to provide our children with a meaningful educational experience.